What are the top 5 risks of Shadow IT ?
Shadow IT refers to the use of information technology systems and software that are not approved or supported by an organisation’s IT department.
These systems and software may be used by employees without the knowledge or consent of the IT department and can include cloud-based services, mobile apps, and personal devices used for work purposes. The use of Shadow IT can introduce security risks, data breaches, and compliance issues for an organisation. Additionally, it can also cause problems with data consistency, data governance, and IT support.
What are the top 5 risks of shadow IT?
- Security risks: Shadow IT systems and software may not have the same level of security as those approved and supported by the IT department, increasing the risk of data breaches and cyber-attacks.
- Compliance issues: Shadow IT systems and software may not comply with industry regulations and standards, putting the organisation at risk of fines and penalties.
- Data governance and Data sovereignty problems: Shadow IT systems and software may not adhere to the organisation’s data governance policies, leading to inconsistencies and errors in data management. Data may be stored within a region which conflicts with local compliance regulations, such as GDPR.
- Lack of support: If employees are using shadow IT systems and software, the IT department may not be able to provide adequate support or troubleshoot issues.
- Loss of control: If employees are using shadow IT systems and software without the knowledge of the IT department, the organisation may lose control over the data and systems being used.
What are the best ways to detect and stop Shadow IT
- Network monitoring: Regularly monitoring network traffic can help detect the use of unauthorised systems and software by employees
- Inventory management: Keeping an inventory of all systems and software used within the organization can help identify any unauthorised systems or software.
- Employee education: Educating employees on the risks and consequences of using shadow IT systems and software can help reduce the likelihood of them using such systems.
- Creating an IT governance structure: Having a clear IT governance structure in place, with clear lines of communication and decision-making can help reduce the likelihood of shadow IT.
- Data Loss Prevention (DLP) solutions: DLP solutions can monitor and prevent the loss or leakage of sensitive data from the organisation.
- Cloud Access Security Brokers (CASBs): CASBs can monitor and control cloud app usage, detect and prevent shadow IT usage
- Regular internal audits: Regularly conducting internal audits can help detect and identify any instances of shadow IT within the organisation.
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